Data privacy

The processing of personal data by the University of Kassel is carried out in accordance with data protection regulations, in particular

• the "Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27, 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation, GDPR)" and
• the "Hessian Data Protection and Freedom of Information Act (HDSIG)" in the version applicable from May 25, 2018

Personal data is information that can be used to identify a natural person, i.e. information that can be used to identify individuals.

Personal data is only collected, used and passed on by us if this is permitted by law or if those affected by the data processing have given their consent.

The use of personal data of students for the purpose of their studies is largely based on the applicable Hessian Higher Education Act in conjunction with the applicable Enrolment Ordinance of the State of Hesse and thus refers to Art. 6, para. 1c GDPR.

The data of employees of the University of Kassel for the purpose of personnel administration, teaching, research and examination activities are collected and processed on the basis of the Hessian Higher Education Act, the Enrollment Ordinance of the State of Hesse, TV-GU, civil service and personnel regulations, and the University of Kassel adheres to the principles of data avoidance and data economy. It therefore only stores your personal data for as long as is necessary to fulfill the purpose or as provided for by law. Thereafter, the corresponding data is routinely blocked or deleted in accordance with the statutory provisions.

The controller within the meaning of Art. 13 para. 1 lit. a GDPR is the

University of Kassel
Mönchebergstr. 19
34109 Kassel
Germany

The University of Kassel is a public corporation. It is legally represented by the President Prof. Dr. Ute Clement.

You can reach our data protection officer at

Data Protection Officer of the University of Kassel
34109 Kassel
Phone: +49 561 804-7036/-2011
E-mail: datenschutz@uni-kassel.de
Web: www.uni-kassel.de/go/datenschutz

Data subjects have the right to lodge a complaint with the competent supervisory authority in the event of data protection problems.

Contact address of the supervisory authority of the University of Kassel:

The Hessian Data Protection Officer
P.O. Box 3163
65021 Wiesbaden

E-mail: poststelle[at]datenschutz.hessen[dot]de

Phone: +49-611-1408-0
Fax: +49-611-1408-611

You can exercise the following rights at any time using the contact details provided for our (University of Kassel) data protection officer:

• Information about your data stored by us and its processing,
• Correction of incorrect personal data,
• Restriction of data processing if we are not yet allowed to delete your data due to legal obligations,
• Revocation of your consent,
• objection to the processing of your data by us and
• data portability if you have consented to data processing or have concluded a contract with us (Art. 20 GDPR).

When accessing the content of web servers of the University of Kassel, the following data is generally stored in the server log files:

• IP address
• Date and time
• Possibly browser type ("user agent") and source page ("referer")
• URL and length of the page accessed
• Return value ("status code")
• for web services with login: user ID (see below)

This data is used exclusively for the purpose of checking functionality, troubleshooting, security and statistics (see below). The legal basis is Art. 6, para. 1f GDPR. All log files are deleted or anonymized immediately.

The University of Kassel uses "Matomo" (formerly Piwik), a software for analyzing web server access, for the purpose of its own internal statistics on website visits.

Matomo uses so-called "cookies", text files that are stored on your computer and enable us to analyze the use of our website. The information generated by a cookie about your use is only stored on servers of the University of Kassel. Matomo works at the University of Kassel with the activated plugin "AnonymizeIP", so that your IP address is anonymized immediately after processing and before it is stored. This prevents the exact IP address of your computer from being recorded in our statistics.

The data collected in this way is only used for the purpose of our own internal statistics and is deleted after the evaluation. You can prevent the installation of cookies by setting your browser software accordingly; however, we would like to point out that in this case you may not be able to use all the functions of our website to their full extent. Matomo has been tested and recommended by the Independent State Center for Data Protection Schleswig-Holstein, among others. Further information about Matomo can be found at https://matomo.org.

In the case of access-protected websites and user-based services, the user name or an identifier is collected in addition to the above-mentioned data for authorization control of data access. This data is also deleted or anonymized immediately, unless the retention of the data is necessary for the implementation of legitimate interests of the University of Kassel or a legal regulation (e.g. law, ordinance, statutes of the University of Kassel, etc.).

Some pages of the University of Kassel website include third-party content (e.g. videos from YouTube, external maps, RSS feeds, graphics, etc.) from their websites. This inevitably leads to the providers of this content processing your IP address.

In various areas of our website, you have the option of subscribing to a newsletter or filling out a contact form. When you register for the newsletter or contact us, the data from the input screen is transmitted to us.

Unless expressly stated otherwise, no data will be passed on to third parties in connection with data processing for sending newsletters or contacting us. The data is used exclusively for the stated purposes.

If you decide to apply to the University of Kassel, we will process your application data in order to contact you and assess whether you have the aptitude, qualifications and professional performance for the position for which you are applying. For the University of Kassel, the legal requirements for the selection procedure arise in particular from Article 33 (2) of the Basic Law, the General Equal Treatment Act, the Hessian Higher Education Act and budgetary law. The legal basis for processing as part of the selection procedure to establish a civil servant/employment relationship is Article 6 (1) (e) in conjunction with (3) GDPR in conjunction with Section 34 HDSG.

When applying for a professorship:

The recipients of the personal data contained in the application documents are, in addition to the appointment committee and, if necessary, other persons to be included by the committee (assessors, representatives of severely disabled persons), the responsible personnel managers and, in extracts, the university committees involved in the appointment.

When applying for another position:
Recipients of the personal data contained in the application documents are the members of the selection committee of the organizational unit, the respective responsible personnel managers of the University of Kassel and the staff representatives (Staff Council, Women's and Equality Officer, if applicable representative for severely disabled persons, if applicable youth trainee representative).

Your application documents will be completely destroyed in accordance with data protection regulations no later than six months after the rejection has been sent. This applies to both paper and electronic documents

This applies in each case, unless timely storage is necessary for the defense of legal claims.

If your application is successful, your application documents will be included in your personnel file.

The provision of personal data is necessary for the legality of the selection procedure to be carried out. The absence of relevant personal data in the application documents may result in the applicant not being considered for the post/position. For the University of Kassel, the legal requirements for the selection procedure arise in particular from Article 33 (2) of the Basic Law, the General Equal Treatment Act, Section 34 HDSG and budgetary law. Accordingly, the selection decision is to be made on the basis of suitability, aptitude and professional performance.