Leave of absence

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Reasons for leave of absence

You can be given leave for an important reason if you apply for it, particularly if

you are involved as an appointed or elected representative on an academic or student administrative body (you must provide the relevant evidence);
you are sick and this disqualifies you from studying in the normal manner. A doctor must certify that you are sick and indicate the probable time of absence;
you are completing compulsory service (e.g. military or community service);
you are spending time abroad related to your studies (please submit confirmation from your faculty). You cannot apply for leave of absence for any periods of time spent abroad if they are an integral part of your course according to the examination regulations (compulsory semesters);
you are spending time on maternity or parental leave (you must attach the relevant evidence – a birth certificate/maternity card);
you are caring for a relative (please attach an assessment from a medical service, which indicates the name of the person and the number of hours and days required for the person needing care);
you are completing an internship that is related to your course (not BPS) – you need to provide evidence of this from your faculty.

Important information

You can only take leave of absence if you have paid the semester fees.
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You must provide the reasons for your leave of absence in your letter of application.
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Semesters on leave do not count as regular semesters.
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You cannot take leave for a semester that you have already completed in retrospect.
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Leave of absence is only possible for complete semesters.
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Any leave of absence is only possible for up to six semesters – unless you are sick. Maternity leave, parental leave or compulsory service do not count in this respect.
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Any leave of absence during the first regular semester is only possible as an exception (e.g. if you are ill).
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You may not take leave of absence for the purpose of gainful employment.
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You may not normally earn any credits or take examinations. However, the following exceptions apply:
• Retaking examinations, in general
• If leave is granted for maternal leave, parental leave or nursing care
• If leave is granted for activities on a committee
• If leave is granted for compulsory service

Please note too that ...

... international students must inform the foreigners’ registration office about any semesters on leave that have been granted. It is possible that several semesters on leave do not serve the “purpose of your stay” (i.e. study) and can create problems when extending your visa;
... the number of regular semesters or a semester on leave may affect your BAföG, child benefit and/or the duration of your student health insurance. The relevant authorities can provide you with more detailed information (the BAföG office, the child benefit office, your health insurance scheme);
... any "student part-time work", which is not a “mini-job” (i.e. your income exceeds EUR 520) may affect your social insurance obligation (please obtain information from your employer).

Application deadlines

For a summer semester: by 30 April
For a winter semester: by 31 October

Application

You apply for a leave of absence online in the eCampus of the University of Kassel. You have to log into the eCampus, click on the menu in the upper left corner and got to "My Studies → Requests“.

To file a request for leave of absence, click on "Leave of absence“. Then choose "Create new request" and complete the subsequent pages. You have to select a reason for your leave of absence and also upload an appropriate proof.

Übersicht der Nachweise:

Reason for leave of absence	Appropriate proof
Illness	Illnes which impedes proper studying (the estimated duration of the illness has to be medically attested).
Internship	Written confirmation from the faculty/dean's office.
Stay abroad	Written confirmation from the faculty/dean's office.
Maternity protection/parental leave/caregiving	Birth certificate (copy) or maternity log (copy) or medical certificate (for maternity protection or parental leave) or written confirmation from the physician treating the relative(s) (for caregiving).
Squad membership	Proof of membership in DOSB squad.
Board membership	Written confirmation from the chairperson of the respective board.
Other reasons	Proof for the "other reason".

After you have submitted you request, it has the status "Request made online“ and you can find it under "My submitted applications“.

After your request has been processed, its status changes to "Approved“ and a "Certificate of leave of absence" is provided for downloading in the self-service of the Campus: "My Studies → Student Service → Requested Reports/Reports“

Please log into the eCampus regularly to view the status of your request. Changes will be displayed on the homepage under "Messages".

If you have any questions, please get in touch with Information on Studying: +49 561 804-2205 or studieren[at]uni-kassel[dot]de.

Go link of this page: www.uni-kassel.de/go/beurlaubung