Further training abroad for staff members

• Professional and personal further training
• Maintaining and intensifying cooperation with partner universities
• Improving intercultural and linguistic skills
• Exchanging experiences
• Internationalisation at the University of Kassel

Eligible training measures

• Staff training weeks at universities abroad in Europe
• Participation in language courses, training sessions, seminars and workshops
• Participation in other further training measures (except conferences and research projects with a direct link to research)
• Shadowing colleagues at the European partner universities of the University of Kassel

Not eligible are:

• Research stays

• Visits that serve exclusively to initiate new collaborations

• Participation in conferences

The university coordinator is happy to advise you on whether funding is available for your further training project.

The International Office informs people regularly about current offers by e-mail. Please send a mail to erasmus@uni-kassel.de to be included in the distribution list.

You can find general information related to the Erasmus+ programme here.

People eligible for funding
Employees from all the departments at the University of Kassel are eligible for funding.

Eligible countries
Stays in all Erasmus program countries are eligible for funding. The destination country must not be the country in which the beneficiary has his/her main place of residence.

Duration
2-5 days

Receiving funding more than once
It is possible to receive funding more than once.

The calculations for your financial compensation do not take place according to the Hesse Travel Expenses Act, but using the EU’s allowances, which are dictated by the different costs of living in the destination countries.

The following set daily rates apply to different country groups.

Funding is only available for days when activities have taken place that are related to your mobility scheme. The definitive evidence is provided by a certificate issued by the host institution/company at the end of your stay with the starting and finishing dates, including the number of classes taught. In addition, one travel day per stay is subsidized at a daily rate.

Travel expenses can be added to these daily rates, depending on the actual distance between your starting and finishing point; they can be determined in a standard fashion across Europe using a calculation tool.

The following amounts are repaid, depending on your stay and the distance involved:

*Green travel:
"Green travel" or "environmentally friendly travel" refers to travel "where low-emission means of transport are used for the majority of the journey, such as bus, train, bicycle or carpooling". Participants to whom this applies will receive the higher travel allowance (see table above) and possibly up to 4 additional travel days (depending on the distance to the host institution). If you travel "green", you can indicate this in the online application and declare it on your honor (proof of travel does not have to be submitted but must be kept and submitted in the event of a random sample).

Interrail Pass
Erasmus scholarship holders have the opportunity to purchase a discounted Interrail Pass. This is valid for 6 months and can be used for the outward and return journey, as well as trips in the host country and neighboring countries. Information and tickets are available here.

There are the following 2 variants:

Four-day pass
. Adult (28+) Pass 1st class - 321 euros
. Adult (28+) Pass 2nd class - 265 euros

Six-day pass
. Adult (28+) Pass 1st class - 455 euros
. Adult (28+) Pass 2nd class - 376 euros

Course or participation fees
Course or participation fees can not be funded, but can be paid from the lump sums.
 

Real cost applications for additional financial support for employees with fewer opportunities

University employees who are planning to go abroad with a child/children, or do have a degree of disability of at least 20 or a chronic illness (resulting in additional financial needs abroad) can apply for additional financial support (confirmation of funding under the Erasmus program must be given).

In addition, if you have already been selected for mobility, you have the option of applying for and undertaking a preparatory trip in advance in order to familiarize yourself with the local conditions.d

Please note that applications must be submitted at least 2 months before the start of your stay. Therefore, please contact us as early as possible!

Step 1: Obtain the consent of your supervisor
Discuss the intended training project with your supervisor.

Step 2: Establishing contact with the host institution
Each participant must make contact with the host institution of their choice on their own initiative and discuss the planned visit. Registration for any funding through Erasmus+ can only take place after written acceptance has been received from the institution receiving you. You may enquire about the availability of funds at the International Office at the University of Kassel before making contact with the host institution.

Step 3: Registering 
Completing the online application form.

Step 4: The International Offices contacts you
The participant will receive a binding response from the International Office by e-mail. This e-mail also contains all the necessary documents and information about the ongoing procedure.

Step 5: Submitting the necessary documents
Three documents have to be submitted prior to any period of mobility:
the grant agreement
mobility agreement
approved application to make a business trip.

Important: All employees and civil servants, according to current case law, require an A1 / E101 certificate as soon as they operate on a cross-border basis within the EU, the EEA, Switzerland or in one of the countries with which a bilateral agreement has been established. More information can be found here. Questions are answered by the Human Resources Department (Abteilung Personal und Organisation).

Step 6: Disbursement of the financial subsidies
As soon as all the documents have been received, the financial subsidy is transferred to the account of the person receiving the funding in a lump sum.

Confirmation of the length of time spent abroad
Each person receiving funding must have the length of time spent abroad confirmed by a so-calledletter of confirmation; this is completed by the host institution.

Writing a report
Finally, each person receiving funding will receive an e-mail from the European Commission with a request to complete a questionnaire (EU survey).

Accounts for travel on official university business 
No claim for travel expenses has to be handed in.